Raven Health
Start My Free Trial
Payor Credentialing 101 | ABA Startup Bootcamp by Raven Health

Payor Credentialing 101 | ABA Startup Bootcamp by Raven Health

by | Jan 28, 2025 | Blogs, Uncategorized

Congratulations! You’ve made the decision to take the leap and start your own applied behavior analysis (ABA) therapy clinic. As a first step, you have already started the payer contracting process. Almost immediately, the first payer you contact lets you know that you need to go through a credentialing process. Understanding ABA clinic requirements, including credentialing and contracting, is essential to getting your practice up and running. What’s involved with that?

Ready to Get Credentialed?

One of the critical steps in establishing your new clinic involves navigating the payer credentialing and contracting process. Being organized and doing this the right way for your very first payer is crucial as it allows you to partner with insurance companies, making your ABA therapy services accessible to a broader range of clients and ensuring that you receive timely payments for services rendered. Here’s a step-by-step guide tailored for new BCBA clinic owners entering the world of ABA insurance credentialing.

Understanding ABA Credentialing

ABA credentialing is the process by which insurance networks assess and verify a healthcare provider’s qualifications and professional standing. For any new ABA practice, it is a critical step that directly impacts your ability to bill through insurance—an essential component of your business model and growth.

It serves as the gateway to working with insurance companies and ensuring timely payments for your services. Without it, your clinic won’t be able to accept insurance, limiting access to potential clients. This makes ABA credentialing a cornerstone of a successful ABA therapy practice.

More than just paperwork, credentialing and contracting establish your clinic’s credibility, expand your payer network, and secure a steady revenue stream. By being credentialed, you open the door to serving a broader range of clients, accessing higher reimbursement rates, and reducing the administrative burden on your clinic.

The Credentialing Process at a Glance

Getting credentialed may seem overwhelming, but breaking it down into clear, actionable steps can make the process much more manageable. Once credentialed, you’ll become an in-network provider, significantly expanding your clinic’s reach and appeal to clients seeking ABA services covered by their insurance. Below are the key stages you’ll go through to become credentialed with payers and start billing insurance effectively.

Step 1: Prepare Your Documents

The specific ABA clinic requirements are document-intensive, requiring you to provide detailed professional information. Here’s a checklist of what you might need:

  • Professional Resume: Detailed and up-to-date.
  • Copies of Licenses: Including your BCBA certification and any other relevant state or professional licenses.
  • Proof of Insurance: Malpractice and liability insurance certificates.
  • Tax Identification and National Provider Identifier (NPI) Numbers: Ensure you have these identifiers ready.
  • References: Typically, three professional references are requested.

Having these documents prepared in advance can significantly speed up the credentialing process.

Step 2: Choose Your Payers

Decide which insurance companies you want to work with. Consider factors such as which insurance carriers are popular in your area, the ease of dealing with specific payers based on other ABA providers’ experiences, and the rates they offer. When choosing an insurance company, assess their reputation for processing claims and their level of customer support. Once selected, contact each payer to obtain their credentialing and contracting application and details about the process.

Step 3: Complete Application Forms

Fill out the ABA insurance credentialing application forms thoroughly. Any inaccuracies or omissions can delay the process, so it’s crucial to double-check all entries. Submit the required documentation as specified by the payer. This often includes submitting copies of your licenses, resume, proof of insurance, and ensuring you understand any pre-authorization requirements specific to ABA services.

Step 4: Follow Up Regularly

After submitting your applications, proactive follow-up is essential. The process can take anywhere from 90 to 180 days, and sometimes longer. Regular follow-ups help ensure that your application is being processed and can help identify any issues early on.

Step 5: Review and Negotiate Your Contracts

Once your ABA insurance credentialing application is approved, you’ll receive a contract from the payer. Review this contract carefully, possibly with legal assistance. Pay attention to rates, the services covered, and other obligations. If necessary, negotiate terms to better suit your clinic’s needs.

How Long Credentialing Takes

Tips for speeding up the process:

  • Organization: Keep all your documents organized and readily accessible.
  • Accuracy: Ensure all information is accurate to avoid back-and-forth corrections.
  • Professional Help: Consider hiring a credentialing specialist to manage the process.

Contracting vs. Credentialing

Understanding the distinction between credentialing and contracting is essential for successfully navigating the insurance landscape. Credentialing establishes you as a qualified provider, while contracting solidifies your relationship with the payer, allowing you to officially become an in-network provider eligible to bill for covered ABA therapy services. While both are crucial steps, they serve different purposes in your journey to establish an ABA practice.

  • Credentialing: This is the process where insurance providers verify your qualifications, licenses, education, and professional history to ensure you meet their standards for providing care to their members. Each insurance company has its own set of credentialing requirements, which makes careful preparation critical. Credentialing is a necessary first step to demonstrate your eligibility to work with specific payers and to bill for services.
  • Contracting: Once credentialing is complete, the contracting phase begins. This is when you negotiate and sign an agreement with the payer. The contract outlines your reimbursement rates, covered services, and the terms of your relationship with the insurance company. Contracting is the final step that enables you to bill the insurance payer for your services.

In short, credentialing confirms your professional qualifications, while contracting formalizes the terms of your partnership with the payer. Credentialing must be completed first, as you cannot sign a contract or bill payers until you are credentialed.

Laying the Foundation for Your Success

Getting through ABA insurance credentialing is one of the first major hurdles you’ll face as a new BCBA clinic owner. While it can be time-consuming and sometimes frustrating, it’s a crucial step in setting up a successful ABA practice. By understanding and meeting key ABA clinic requirements, like credentialing and contracting, you ensure your clinic is positioned for long-term success. With careful preparation, organization, and persistence, you can navigate this process effectively, laying a solid foundation for your new clinic.

Starting your own clinic is no small feat, but with the right approach to credentialing requirements, you’re paving the way for a thriving practice that can make a significant difference in the lives of many.

Take the Next Step with Confidence

When you choose to start your ABA therapy clinic, know it is a bold and rewarding journey, and mastering the payer credentialing and contracting process is a crucial step toward success. By becoming in-network, your clinic will be positioned to offer accessible ABA therapy services to families who rely on insurance coverage, ensuring more clients can benefit from your expertise. With the right tools and support, you can streamline the process, save time, and focus on delivering exceptional care to your clients.

At Raven Health, we make the administrative side of your practice easier. From ABA insurance assistance to streamlined billing solutions (including navigating billing codes), our platform is designed to support you at every stage of your clinic’s growth, so you can provide services that truly make a difference. Ready to get started?

Start your free 30-day trial with Raven Health today and experience firsthand how we can help you build a thriving, efficient, and successful practice.

 

Value-Based Care vs. Fee-for-Service: Similarities and Differences

Value-Based Care vs. Fee-for-Service: Similarities and Differences

by | Jan 14, 2025 | Blogs

​​What Is Value-Based Care?

Value-based care is a healthcare delivery model where providers are compensated based on the quality of care they deliver and the health outcomes of their patients. This model has gained significant traction due to policy changes, particularly the Affordable Care Act (ACA). The ACA has played a pivotal role in accelerating the adoption of value-based care by incentivizing preventive care, reducing hospital readmissions, and promoting accountability through programs like the Medicare Shared Savings Program (MSSP). These measures have encouraged providers to move away from the fee-for-service model and focus on delivering more coordinated and efficient care. Unlike the traditional fee-for-service approach, the value-based care model emphasizes preventive care, care coordination, and improved patient outcomes while reducing costs. This shift represents a significant transformation in the way healthcare services are delivered and reimbursed.

In the context of ABA (Applied Behavior Analysis) therapy, value-based care focuses on achieving measurable improvements in the behavior and development of individuals with autism spectrum disorder (ASD). Providers in this model work collaboratively to ensure therapy plans are patient-centered and outcomes-driven. The goal is to deliver high-quality care that maximizes long-term developmental progress while also meeting cost targets.

Value-based care encourages a shift from reactive treatment to proactive, holistic care. For ABA therapy providers, this means adopting data-driven approaches to track progress and adjust interventions based on individual needs. By leveraging technology and collaboration, value-based healthcare allows for personalized and effective treatment plans that prioritize quality outcomes over volume-driven services.

Advantages of Value-Based Care:

  • Improved Patient Outcomes: This model encourages a focus on long-term health and well-being by emphasizing measurable progress and individualized care plans.
  • Cost Efficiency: By reducing unnecessary treatments and hospital readmissions, value-based care contributes to lower costs for both patients and providers.
  • Collaborative Care: It promotes coordination among healthcare providers for holistic care, ensuring all aspects of a patient’s needs are addressed effectively.
  • Enhanced Data Utilization: Providers can use data analytics to refine treatment strategies and improve accountability, helping to deliver high-quality care efficiently.

Disadvantages of Value-Based Care:

  • Complex Implementation: Implementing value-based care requires significant investment in technology, data-sharing infrastructure, and staff training.
  • Financial Risk for Providers: Providers may face financial penalties if outcomes do not meet established benchmarks, which can be challenging in complex cases.
  • Transition Challenges: Shifting from fee-for-service models can be time-consuming and resource-intensive, requiring a cultural and operational overhaul within practices.

What Is Fee-for-Service?

Fee-for-service is a traditional payment model where healthcare providers are reimbursed for each individual service they deliver. This includes consultations, tests, and treatments. In the context of ABA therapy, the fee-for-service model rewards providers for the quantity of services rendered, such as the number of therapy sessions or evaluations, rather than the outcomes achieved.

Historically, the fee-for-service model has incentivized providers to deliver more services, as reimbursement is tied to the quantity of care provided. This often led to overuse of services, with little focus on patient outcomes. The fee-for-service model operates on a straightforward premise: the more care delivered, the more revenue generated. While this approach ensures that providers are compensated for their efforts, it can inadvertently prioritize volume over quality. For ABA therapy, this might result in an emphasis on scheduling more sessions rather than focusing on delivering high-quality care with meaningful behavioral progress.

Advantages of Fee-for-Service:

  • Straightforward Billing: The model is easy to understand and implement, with clear reimbursement for each service provided, simplifying administrative processes.
  • Provider Autonomy: Providers have the freedom to deliver and bill for necessary treatments without restrictions, allowing them to address immediate patient needs.
  • Incentivizes Service Availability: The model encourages providers to offer a wide range of services, ensuring patients have access to various options.
  • Predictable Revenue: Providers benefit from consistent and predictable income based on the services rendered.

Disadvantages of Fee-for-Service:

  • Volume Over Value: This model may incentivize excessive or unnecessary treatments, potentially leading to inefficiencies and patient dissatisfaction.
  • Higher Costs: Patients and insurers often face higher overall expenses due to fragmented care and redundant services.
  • Limited Focus on Outcomes: Fee-for-service does not reward improved patient health or preventive measures, impacting the long-term success of treatment plans.
  • Administrative Burden: Detailed documentation and claims are required for each service, increasing administrative overhead.

Value-Based Care vs. Fee-for-Service

Value-based care and fee-for-service represent fundamentally different approaches to healthcare delivery. For example, in value-based care, an ABA therapy provider might implement a data-driven treatment plan for a child with autism, aiming to achieve measurable behavioral improvements within six months. This approach would focus on quality and outcomes, rewarding providers if the child demonstrates significant developmental progress. Conversely, in a fee-for-service model, the same provider might prioritize scheduling as many therapy sessions as possible to maximize revenue, regardless of the long-term effectiveness of the interventions. This contrast illustrates how each model impacts patient care and financial incentives differently. While value-based care prioritizes patient outcomes and cost savings, fee-for-service emphasizes the volume of services delivered. Despite their differences, both models aim to provide necessary healthcare services but operate under distinct incentives and methodologies.

Key Differences:

  • Focus: Value-based care prioritizes outcomes and quality care, while fee-for-service focuses on the quantity of care delivered.
  • Payment Structure: Value-based care links payment to performance metrics, while fee-for-service reimburses for individual services rendered.
  • Patient Impact: Value-based care aims to reduce costs and improve outcomes through holistic, coordinated approaches. In contrast, fee-for-service often results in higher costs and fragmented care due to its volume-driven nature.

Key Similarities:

  • Patient Care: Both models seek to address patient needs and ensure access to healthcare services.
  • Documentation Requirements: Effective documentation is essential in both models to track services provided and measure success.
  • Provider Involvement: Both models rely on the expertise and dedication of healthcare providers to deliver high-quality care.

Outcomes

Value-based care typically leads to better patient outcomes by emphasizing preventive care and coordinated treatment plans. Providers are incentivized to collaborate, share data, and tailor interventions to individual patient needs. In ABA therapy, this ensures that treatment plans are results-oriented, focusing on measurable behavioral improvements and developmental progress.

In contrast, fee-for-service often results in fragmented care, as providers focus on delivering billable services rather than ensuring continuity or long-term effectiveness. While patients may have access to more frequent sessions, the lack of emphasis on outcomes can hinder overall progress and patient satisfaction.

Financial Risk

In value-based care, providers assume more financial risk as reimbursement is tied to outcomes and performance metrics. Providers must carefully manage resources to deliver high-quality care and meet cost targets. Conversely, fee-for-service shifts the financial burden to patients and insurers, as providers are reimbursed regardless of outcomes. This dynamic can influence the sustainability and scalability of ABA therapy programs, especially for smaller practices.

Claims

Value-based care simplifies the claims process by focusing on bundled payments and shared savings programs. This reduces administrative complexity and allows providers to allocate more time to patient care. In contrast, fee-for-service requires detailed claims for each service provided, leading to higher administrative costs and potential delays in reimbursement. For ABA therapy providers, managing claims efficiently is crucial to maintaining financial stability and delivering uninterrupted care.

Out-of-Pocket Costs

Patients generally face lower out-of-pocket costs under value-based care due to its emphasis on efficiency and preventive measures. For instance, programs implemented under value-based care have demonstrated tangible cost reductions for patients by minimizing hospital visits through effective preventive care. A study from the Medicare Shared Savings Program (MSSP) revealed that coordinated care initiatives resulted in an average reduction of $20,000 per patient annually, highlighting the financial benefits of this model. By reducing unnecessary treatments and improving care coordination, value-based care minimizes financial strain on patients and their families. Fee-for-service, however, often results in higher expenses due to the volume-driven nature of the model. For families seeking ABA therapy, this can be a significant consideration when choosing a provider.

Disadvantages and Advantages Recap

Value-Based Care:

Advantages:

  • Encourages preventive care and long-term health improvements.
  • Aligns provider incentives with patient outcomes, fostering accountability.
  • Reduces overall healthcare costs through coordinated care and data-driven strategies.

Disadvantages::

  • High initial implementation costs for technology and training.
  • Requires robust data analytics and reporting to measure success accurately.

Fee-for-Service:

Advantages:

  • Simple and predictable billing process that ensures consistent revenue.
  • Encourages service availability and provider autonomy.

Disadvantages:

  • Can lead to excessive or unnecessary treatments, increasing costs.
  • Lacks emphasis on quality and outcomes, potentially impacting patient satisfaction.

Moving Forward with Confidence

The choice between value-based care and fee-for-service models significantly impacts not only patient outcomes but also financial risk and overall healthcare costs. For ABA therapy providers, value-based care offers a sustainable, patient-centric approach that focuses on long-term outcomes and the effectiveness of treatments. This model emphasizes quality, improving patient progress while optimizing the overall patient experience. In contrast, the fee-for-service model often leads to fragmented care and higher costs, focusing on the volume of services delivered rather than patient results.

However, transitioning from fee-for-service to value-based care can present challenges, including the need for technological upgrades, cultural shifts, and staff training to effectively measure and improve patient outcomes. This shift can feel overwhelming without the right support in place.

Raven Health is here to simplify this transition, offering a comprehensive, compliant-friendly solution that makes adopting value-based care seamless and efficient. Our innovative tools empower ABA providers to transition smoothly, reducing administrative burdens while focusing on what truly matters—improving patient care. By integrating streamlined data collection, real-time reporting, and actionable insights, we help practices achieve measurable improvements, ensuring better results for both patients and providers.

Take the next step toward transforming your ABA therapy practice with confidence. With Raven Health, you can experience the simplicity and efficiency of value-based care firsthand. Get started with a free 30-day trial, and start delivering better care today.

Start Your Free Trial Today!

ABA Billing: A Complete Guide & Best Practices

ABA Billing: A Complete Guide & Best Practices

by | Jan 10, 2025 | Blogs

ABA (Applied Behavior Analysis) therapy plays a critical role in improving the lives of individuals with autism spectrum disorder (ASD). However, managing the billing process for ABA therapy can be overwhelming and complicated for many qualified health care professionals. For providers, billing specialists, and even families, understanding the ins and outs of ABA therapy billing is essential to ensure efficient reimbursement and access to services. In this guide, we will break down ABA billing, the processes involved, best practices, and solutions to streamline your billing system.

Why ABA Billing Matters

The billing process is more than just administrative paperwork—it’s the backbone of sustainable ABA services. Efficient billing ensures therapists and clinics can maintain operations, provide consistent care, and support more families. Given the increasing demand for ABA therapy services, providers must master billing practices to address common obstacles such as reimbursement delays, denied claims, and regulatory challenges.

Beyond financial sustainability, accurate billing allows families to access the care they need without interruptions caused by insurance-related complications. A well-functioning billing system gives therapists more time to focus on improving patient outcomes rather than navigating administrative hurdles.

How Does ABA Billing Work?

ABA therapy billing is a structured process that ensures ABA therapy providers receive reimbursement for the services they provide. Since many patients rely on insurance, understanding the nuances of ABA billing is essential. ABA billing involves navigating multiple steps, including coding insurance services correctly, submitting claims, and handling denials or appeals. Providers must also comply with insurance policies, use accurate billing codes, and track patient information carefully.

In this blog, we will explore the steps in ABA billing, essential billing codes and modifiers, challenges faced by providers, and actionable strategies to improve the billing process and streamline your cash flow.

ABA Billing Step-By-Step Guide

Effective ABA billing involves several critical steps that providers and billing specialists must follow to avoid delays and denials. Here’s an outline of the typical billing cycle:

1. Patient Intake and Eligibility Verification

  • Collect essential information upfront, including insurance details, identification, and consent forms.
  • Verify the patient’s insurance coverage and confirm what services are covered in their treatment plan.
  • Check for any prior authorization requirements for ABA services.
  • Tip: Double-check all information to prevent errors that could delay claims.

2. Service Documentation

  • Accurately document each session’s details, including date, duration, and type of therapy provided.
  • Ensure that therapists maintain detailed records of patient progress and outcomes.
  • Tip: Use templates to standardize session documentation, improving accuracy and consistency.

3. Coding Services

  • Use the correct CPT (Current Procedural Terminology) codes to classify ABA therapy services. For most payers, accurate coding is crucial for claim approvals.
  • Tip: Create a cheat sheet of commonly used CPT codes for easy reference.

4. Insurance Claims Submission

  • Submit claims promptly using the patient’s insurance provider’s designated portal or clearinghouse.
  • Include all necessary documentation, such as authorization numbers and therapy notes.
  • Tip: Set reminders for claim submission deadlines to avoid missed opportunities.

5. Handling Denials or Appeals

  • If a claim is denied, review the reason and make necessary corrections.
  • Resubmit the corrected claim or file an appeal with additional documentation if required.
  • Example: Common denial reasons include missing authorization or incorrect coding—both of which can be resolved with thorough review.

6. Payment Posting

  • Track payments received from insurance providers and patients.
  • Reconcile payments with claims to ensure all services are reimbursed.
  • Tip: Regularly audit your payment posting to identify discrepancies early.

ABA Billing Step-By-Step Guide

Effective ABA billing involves several critical steps that providers and billing specialists must follow to avoid delays and denials. Here’s an outline of the typical billing cycle:

ABA CPT Coding

CPT codes are essential for billing ABA therapy services. These billing codes represent specific types of services provided, ensuring that insurers understand what was delivered. Here are the most common CPT codes in ABA therapy:

  • 97151: Behavior identification assessment conducted by a qualified professional.
  • 97153: Adaptive behavior treatment by protocol administered by a technician under supervision.
  • 97155: Adaptive behavior treatment with protocol modification by a qualified professional.
  • 97156: Family adaptive behavior treatment guidance provided by a qualified professional.

Accurate use of these codes ensures timely and appropriate reimbursement for services provided.

ABA Billing Modifiers

Sometimes, payers require modifiers added to CPT codes to provide additional information about the specific ABA services delivered.

Adding the appropriate modifier ensures accurate reimbursement and avoids claim rejections.

ABA Billing Best Practices

Adopting best practices can simplify the ABA billing process and maximize reimbursements. Here’s what providers should focus on:

1. Hire Billing Specialists

Billing specialists have the expertise to navigate the complexities of ABA billing, reducing errors and denial management. Outsourcing a professional billing team ensures accuracy and allows therapists to focus on patient care.

2. Be Proactive and Aware

Stay updated on policy changes, coding updates, and payer-specific requirements. Knowledge of insurance regulations can prevent costly mistakes.

3. Solidify a Front-End Process

Collect all necessary information during patient intake, including insurance details, consent forms, and payment methods. This minimizes delays and ensures claims are processed smoothly.

4. Invest in the Right Software

Billing software tailored for ABA therapy can automate repetitive tasks, track claims, and provide detailed reports. The right tools improve efficiency and transparency in the billing process.

Challenges of ABA Billing

ABA billing presents unique challenges that providers must address to maintain a steady revenue cycle. Below are common issues and their solutions:

1. Complex Insurance Requirements

Insurance companies often have specific requirements for ABA services, including pre-authorizations and detailed documentation. Failure to meet these requirements can lead to claim denials.
Solution: Work with experienced billing specialists and implement software that tracks insurance-specific policies and deadlines.

2. Billing Codes and Reimbursement Rates

Using incorrect codes or failing to update them can result in rejected claims. Additionally, reimbursement rates vary by insurer, adding complexity to the process.
Solution: Stay informed about CPT code updates and negotiate reimbursement rates with insurers when possible.

3. Dealing with Insurance Denials and Appeals

Denied claims are a significant hurdle in ABA billing. Providers must determine why claims were denied and submit appeals promptly.
Solution: Maintain thorough documentation and partner with experts to handle denials efficiently.

4. Staying Compliant with Changing Regulations

ABA therapy is subject to evolving regulations that impact billing practices. Non-compliance can result in penalties and revenue loss.
Solution: Regularly review industry standards and train staff on compliance requirements.

5. Managing Documentation

Incomplete or inaccurate documentation can delay claims and impact reimbursement.
Solution: Implement thorough record-keeping practices and leverage technology to automate documentation.

6. Balancing Multiple Payment Sources

ABA therapy providers often deal with private insurance, Medicaid, and out-of-pocket payments. Managing these sources can be time-consuming.
Solution: Use billing software to streamline payment tracking and ensure timely collection.

Case Study: Simplifying ABA Billing with Raven Health

Scenario

Crescent Bloom, an ABA school and community-based New Orleans program, once faced significant billing management challenges. As a busy practice owner and dual-licensed BCBA and LPC, Rebekah Cianci found that billing tasks were consuming too much time and energy, detracting from her primary mission of supporting clients. Determined to take control of her practice’s finances and reduce the mounting stress, Rebekah decided it was time for a change and reached out to Raven Health for a solution.
Solution
By partnering with Raven Health’s Managed Billing services, Crescent Bloom implemented a comprehensive billing system that included:

  1. Automated Claims Submission: Ensuring prompt processing of claims with ongoing resubmissions for any denials.
  2. Compliance Tracking: Maintaining adherence to insurance policies and regulatory requirements.
  3. Real-Time Reporting: Providing insights into billing performance and financial health.
  4. Recovery of Old Accounts Receivable: Retrieving funds that were previously thought lost or tied up in confusing claim corrections.

Outcome
Within a short period, Crescent Bloom achieved remarkable results:

  • 97% Paid Rate: Claims were processed promptly, with ongoing resubmissions for any denials.
  • Average of 10.31 Days for Claims Payment: Swift claim payments allowed for better cash flow and stability.
  • Recovery of Old Accounts Receivable: Funds that were previously thought lost or tied up in confusing claim corrections were successfully recovered.

These improvements not only enhanced financial performance but also reduced stress and administrative burden, allowing Rebekah and her team to focus more on client care.

Key Takeaways

  • Expert Partnership: Collaborating with Raven Health’s specialized billing team led to significant improvements in billing efficiency and financial outcomes.
  • Automation and Accuracy: Implementing automated systems and ensuring accurate coding were critical in reducing claim denials and optimizing cash flow.
  • Comprehensive Support: Raven Health’s proactive approach, including the recovery of old accounts receivable, provided peace of mind and allowed the clinic to concentrate on its core mission.

How to Manage ABA Billing

Efficient ABA billing is achievable with the right tools and support. Raven Health offers comprehensive solutions to streamline your billing process. Our managed billing services deliver nearly 100% reimbursement with an industry-leading low days-to-pay average. Backed by 75+ years of combined billing expertise, Raven Health ensures accurate claim submission and timely payments.

The Importance of Partnering with Experts

Managing ABA billing internally can often feel like navigating a maze of insurance policies, coding rules, and compliance requirements. Without the right tools and expertise, it’s easy for errors to creep in, leading to denials, delayed payments, and revenue gaps. For clinics like Crescent Bloom, the decision to outsource billing to specialists like Raven Health proved transformative.
Raven Health’s tailored solutions don’t just simplify billing—they empower clinics to achieve financial stability. Their team not only ensures claims are accurate and timely but also provides invaluable insights into reimbursement trends and payer behaviors. This allows clinic owners to focus on delivering exceptional care, knowing that the financial backbone of their practice is in trusted hands.

Outsourcing billing isn’t just about convenience—it’s about setting up your practice for long-term success with fewer headaches and greater efficiency.

Why Choose Raven Health?

    • Proven Results: Our clients trust us to deliver exceptional outcomes at a fraction of the cost of competitors.
    • Expert Support: We’re growing fast, expanding our payer footprint, and providing unparalleled service.
    • No Risk: You pay nothing until you get reimbursed.

Contact our team of billing experts at managedbilling@ravenhealth.com to learn how we can help your clinic achieve similar results. With Raven Health’s innovative solutions, you can focus on delivering exceptional care while we handle the complexities of billing.

Streamlining your ABA billing system can reduce stress, improve cash flow, and ensure uninterrupted care for your patients. With Raven Health’s innovative practice management software, you can focus on what truly matters—delivering exceptional ABA therapy!

Breaking Boundaries: 2024 – A Year of Exceptional Growth

Breaking Boundaries: 2024 – A Year of Exceptional Growth

by | Dec 12, 2024 | Blogs

As 2024 comes to a close, we at Raven Health are reflecting on a year of unprecedented growth and achievement. This year, we’ve had the honor of supporting ABA clinics across the country with our all-in-one platform, empowering them to deliver exceptional care while streamlining their daily operations.

“We are deeply grateful for the trust that new and growing ABA clinics place in Raven’s all-in-one platform. From creating client programming and collecting session data to billing for sessions and beyond, it’s our mission to provide not only a reliable product but also a best-in-class user experience. This is a tremendous responsibility, and we are dedicated to meeting it with excellence every single day,” said Richard Wagner, CEO of Raven Health.

Session and Data Collection Growth

This year, Raven has seen remarkable growth in session and data collection. Since January, our platform has achieved a 147% increase in accounts and an astonishing 474% growth in session totals. This growth isn’t just about numbers; it’s about impact. The additional sessions mean we are enabling ABA clinics to deliver significantly more clinical care than at the start of the year, a milestone we are incredibly proud of.

Transforming Billing Operations

2024 marked the launch of Raven 360, which includes our renowned billing features, introduced in April of this year. Since launching, its adoption has skyrocketed. Our managed billing team brings over 75 years of combined billing experience to the table. This expertise allows us to bill and collect more efficiently, saving valuable time for clinic owners and enabling them to focus on providing critical care to children.

On average, we nearly tripled our customer claim volume every month since launching the product earlier in the year. By the end of the year, claims sent and processed through our partner clearinghouse have grown by 192% month over month. Raven’s billing platform has empowered clinics with a powerful tool to simplify and optimize their financial workflows.

Two of our managed billing clients illustrate the power of our solution:

  • Practice #1: This clinic achieved a remarkable collection rate of 98.8% and an average days-to-pay of just 10.3 days.
  • Practice #2: This clinic achieved an astounding 99.99% collection rate and an average days-to-pay of only 7.1 days.

These results highlight how our platform not only supports billing accuracy but also accelerates revenue collection, allowing clinics to focus on their core mission of delivering care.

Looking Ahead

This year’s growth is a testament to the trust our clients place in us and the dedication of the Raven Health team. As we move into 2025, we remain committed to innovation and excellence, ensuring that ABA clinics have the tools they need to thrive. To newer practices interested in learning more, feel free to sign up for a free 30-day trial to experience Raven’s benefits firsthand. And to our current clients, thank you for being part of this incredible journey—we can’t wait to see what we accomplish together next year!

Discover the Power of Raven Health—Now with a 30-Day Free Trial!

Discover the Power of Raven Health—Now with a 30-Day Free Trial!

by | Nov 18, 2024 | Blogs

Ready to see why so many ABA professionals are turning to Raven Health? With our 30-day free trial, you can experience the full power of our platform without any strings attached—no credit card required. Dive into features designed to streamline your workflow, simplify data collection, and help you focus on what truly matters: your clients.

What’s Included in Your Free Trial:

Your trial unlocks a world of Raven Health’s core tools and features, designed to elevate your ABA practice. Get hands-on experience with these powerful resources that simplify your workflow and enhance client care. Here’s a sneak peek at what awaits you:

  • Simplified Data Collection: Track client progress with tools tailored for both skill acquisition and behavior tracking. Record responses in real-time with flexibility for every ABA program.
  • Seamless Scheduling: Set up sessions effortlessly with customizable options for one-time or recurring appointments. Our intuitive scheduling ensures smooth session planning, avoiding double bookings, and keeping your practice organized.
  • Efficient Session Notes & Documentation: Document sessions quickly with customizable templates and the option to save unfinished notes. Everything is right at your fingertips, ready to continue whenever you are.
  • Offline Mode for Ultimate Flexibility: Collect data on-the-go, even without an internet connection. Offline entries sync automatically when you’re back online, so you never miss a beat.
  • Personalized Launchpad: Start each day with your launchpad—a dashboard showing your sessions, outstanding notes, and client details, all in one organized view.
  • Easy Team Collaboration: Add staff members, assign clients, and manage multiple users seamlessly. Create custom programs that can be reused for different clients, saving time and enhancing collaboration.

Why Try Raven Health?

With no financial commitment or credit card required, this trial offers an authentic look at how Raven can transform your practice. From optimizing session management to empowering data-driven decisions, our platform is designed with ABA clinicians in mind—by a team that understands the field.

Ready to Elevate Your Practice?  

Start your 30-day free trial today and experience Raven Health firsthand. Prefer a guided tour? We still offer demos, but now you can explore at your own pace and see how Raven can support your success. Sign up HERE and take the next step in delivering exceptional care—effortlessly.

ABA Startup Success 101 | Understanding the Claims Process – From Service to Payment

ABA Startup Success 101 | Understanding the Claims Process – From Service to Payment

by | Nov 7, 2024 | Blogs

For ABA providers, navigating the complexities of the claims process can be daunting. From ensuring accurate documentation to staying on top of changing insurance policies, each step is crucial to maintaining a healthy cash flow. This blog provides key elements of ABA billing training and offers practical tips to expedite payments while avoiding common pitfalls.

The Importance of Accurate Data Entry

The first step to a successful ABA claims process is ensuring your data entry is impeccable. Even minor errors in client details, CPT codes, or service dates can lead to claim denials. Here’s how you can streamline your data:

  • Double-check client information: Ensure that every client’s name, date of birth, and insurance details match what’s on file with the payer.
  • Stay updated on CPT codes: Using the correct ABA codes for therapy services provided is essential. Make sure your billing team is aware of any changes.
  • Audit regularly: Regular audits of your claims before submission can catch mistakes early, saving you time in the long run.

Understanding Payer Requirements

Each insurance payer has its own set of rules for submitting ABA claims. Failing to follow these guidelines can result in delays or rejections. Here’s how to stay compliant:

  • Know your payer’s policies: Keep a detailed file on each payer’s submission guidelines, including required documentation, deadlines, and appeal processes.
  • Track claim status: Stay proactive by regularly checking on your claim statuses. Most payers allow you to monitor claims online, so set up reminders to review submissions.
  • Appeal denials promptly: If a claim is denied, don’t wait. Review the reason for denial and submit an appeal as soon as possible.

Efficient Denial Management

Even with accurate data and a solid understanding of payer requirements, denials still happen. The key is to manage them efficiently. Here’s how you can take control of denials:

  • Categorize and track denials: Use a system to categorize denials by type (e.g., authorization issues, documentation errors) so you can spot patterns and address recurring issues.
  • Follow up quickly: The faster you respond to a denial, the quicker you can resolve the issue and get reimbursed.
  • Train your team: Ensure your billing and administrative staff are trained to handle denials effectively. A well-trained team can reduce errors and speed up the resolution process.

Leveraging Technology to Streamline Claims

Adopting technology solutions can make a significant difference in the efficiency of your ABA claims process. Here’s how tech can help:

  • Automate claims submission: Use a platform that automates data entry and claim submission to reduce manual errors and save time.
  • Track key metrics: Analytics tools can provide insights into your claims process, highlighting areas for improvement and helping you optimize your workflow.
  • Simplify communication with payers: A centralized system allows your team to communicate more easily with payers and stay on top of claim statuses and appeal deadlines.

Conclusion: How Raven Can Help

Navigating the ABA claims process can feel overwhelming, but with the right approach, you can streamline your operations and ensure faster reimbursements. Raven Health’s comprehensive platform offers data-driven insights, automated billing features, and support to simplify your claims lifecycle. Ready to make your ABA billing process more efficient? Request a demo today and see how Raven Health can transform your practice. Interested in learning more? Watch the free, full webinar below: Click here to watch the webinar!